Excursion Bus Group Maker

Example: A Year 10 excursion coordinator needs to fill 3 buses for a whole-year excursion — 15 boys, 15 girls, 6 students with learning support needs, and 3 teacher supervisors. Each bus takes 13. She sets 5 Boys + 5 Girls + 2 Supported + 1 Supervisor per bus and generates the full allocation in seconds.

We've pre-loaded 39 people across 4 categories — hit the Generate Groups button (bottom right) to try it. In the dialog, add category entries: 5 Boy + 5 Girl + 2 Supported + 1 Supervisor per bus (3 buses of 13). Each supervisor has also preferenced being with a learning support student — click any supervisor's preference button to see. This shows that Clever Groups works beyond just students: teachers, aides, or any adult in the group can be matched using the same preference system.

Clever Groups works to place every person with at least one of their demanded bus companions. Any mix of category ratios, group sizes, keep-apart rules, and student preferences is resolved simultaneously — not one constraint at a time.

Try it free — register to save your excursion list and re-use it each year.